Reviewing your company’s retention and destruction policies is an excellent idea as we approach the New Year. It’s usual for documents to pile up at this hectic time of year, including outdated documents. If your firm does not regularly shred its documents on a monthly basis with SecureShred, it is possible that you have a lot of documents lying around that could be dangerous for your business.
If you don’t shred your documents on a regularly scheduled basis, now is an excellent opportunity to arrange a pick-up so you may get rid of any extra material that might be a liability for your company. Getting rid of old and unnecessary documents can have numerous advantages for firms of all sizes, including:
Minimizing the danger of security breaches
Your company’s security is put at risk if you keep old documents piled up at your workplace. Even the tiniest amount of information on a document may be just enough for identity thieves to obtain your personal information.
Minimizing clutter
You probably have a lot of paperwork lying around if you haven’t previously worked with a shredding and destruction business. Monthly service or a year-end purge can minimize clutter in your workstation.
Ensuring adherence to federal and state regulations
To safeguard your firm from costly fines and responsibility, it’s essential to maintain compliance with local, state, and federal standards. Purging your approved records at the end of the year makes it simpler to comply with regulations for document retention and preserve the personally identifiable information of your clients, suppliers, and employees.
Lowering the risk of fire
Large amounts of unnecessary documentation kept on hand can pose a fire risk.
Most people keep a an overabundance of documentation, including tax returns and bill stubs. After the filing cabinets are full, you might begin creating stacks of paper and files in closets, on the floor, and on your desk. That is a good sign its time for a shredding clean out.
At the end of the year, organizing your filing cabinets is a major task. With an annual shredding clean out, you can securely recycle these documents and protect your privacy.
With Monthly shredding pick ups, each day, you can put obsolete and confidential material into the lockable shredding box. You can also place junk mail and other papers that contain your address and other personal information in the shred box. This will make subsequent year-end paper purges less work for you.
When the documents are destroyed via shredding, they are compacted into a bale and delivered to a recycling facility to be pulped with paper and bleach and turned into paper products like toilet paper or paper towels.
